Share event photos with every guest, quickly

At most events you have one client who books you and dozens or hundreds of people who want to see themselves. Emailing every guest individually isn’t realistic. PhotoShr’s default access mode fits this well: every new gallery gets a share passcode, so you can put one link and one code in the organiser’s follow-up email, on a slide at the end of the conference or on a card at the venue. Anyone with both can open the gallery; anyone with only the link can’t.

If the passcode travels further than intended, rotate it from the gallery’s settings and the old links stop working immediately. For a public event where you’re happy for anyone with the link to look, you can explicitly switch the gallery to a public link — it is never the default. Whatever you choose, client galleries are kept out of search engines.

The first thing an organiser asks after an event is when the photos will be ready. Drag the whole card’s worth of selects into a gallery and PhotoShr uploads them in bulk with live progress and duplicate detection, so you can start the upload and get on with the edit. Turn on lightweight previews and guests browse lighter copies that load quickly on phones — which is where most guests will open the link.

Long events read better in chapters. Group photos into sets — keynote, breakout sessions, awards, the after-party — and guests can jump straight to the part they were at. Photos you haven’t grouped are shown last.

• Delivery gallery — guests view and download every photo you upload. No selection step. This is the quickest route when the organiser has paid for the full set.
• Proofing gallery — guests heart the photos they want, and you deliver only those. On a passcode gallery each guest can save their picks with just an email address, with no account or password, and you see everyone’s picks ranked by votes.

The proofing route works well for paid headshots at a corporate event, or when the organiser wants to choose the photos used in their own marketing. Export the combined selection as a CSV or a filename list for Lightroom or Capture One and edit only what was chosen.

Upload edited finals to the gallery’s delivery tab and send them. Recipients get a “your photos are ready” email and a delivery page where they can download everything in one go, or save a single photo at full size or at a web size that’s right for social posts and intranet pages. You can require a sign-in before downloads, and replace or remove the files after sending if a correction comes in.

On Studio and Agency plans you can also set an expiry date on the gallery link and decide, per invited client, whether they may download — handy when an organiser’s team needs the full set but a wider audience should only browse.

Studio adds engagement insights for each gallery: views, unique viewers, devices, downloads, the most-loved photos and whether the delivery page was opened. For event work that’s a straightforward way to show an organiser that the photos reached people — and a hint about which moments to feature next time you pitch them.

Agency adds a team of up to 6 people sharing galleries, clients and storage, for studios that send more than one photographer to an event, and removes PhotoShr branding from galleries, delivery pages and gallery emails.

Browse the example galleries on a phone to get a feel for what guests see, and check the pricing page for storage on each plan. Our guide on how to deliver photos to clients covers file sizes, access and timing in more detail.